Webex: Getting Started

Introduction

Memorial has purchased an enterprise license for Cisco Webex. Webex can be used as an alternative to Online Rooms for teaching an online synchronous session.

In order to use the system, all instructors must request an account from ITS.  You can request your account here: https://www.mun.ca/cio/itservices/network/meet.php

Webex can be integrated directly into Brightspace for instructors and students. Once you have a Webex account setup, follow these steps to integrate it with Brightspace.

The following instructions highlight how to first setup your account, and shows you the Webex dashboard which is important to know for both integrated and non-integrated Webex usage.

Getting Started

Once you have requested your account from ITS, you will receive an email from webex_comm@webex.com indicating that Memorial University of Newfoundland has invited you to Cisco Webex. Review the email. You will be asked to activate the account and there is a link in the email to complete the activation process. Once complete you will be redirected to the domain https://mun.webex.com/. This is your jumping off point for creating and hosting sessions.

You will want to determine if your desktop computer meets the networking requirements to participate in meetings. Cisco has developed an online utility called the Cisco Webex Network Test. Find the utility here: https://mediatest.webex.com/. Follow the steps. The Test Results page will provide a summary of your computers performance.

Authentication

At the top right of the mun.webex.com landing page you will see a ‘Sign In’ button.

Sign In! You will be asked to enter your email address. This will be your @mun address. Please use your MUN Login ID version, not your alias or nice name.

Once you enter your email address, you will be directed to the MUN Login page to enter your username and password to complete the authentication process.

Your Dashboard

This is where you are going to create and host Webex meetings. Here are some of the major functions of the dashboard.

  1. This is the url to your room. You can share this with people for ad-hoc (unscheduled) meetings. Once the user browses to this link, they will be directed to enter their name and email address, test their connection, and then directed to your room.
  2. Schedule is used to create meetings that will occur in the future. You can optionally enable repeating meeting schedule. You will be asked for some information about the room: date/time, name, password, upload agendas, invitations, send email reminders as well as other things.
  3. Start a meeting will jump you into your room. This is useful for ad-hoc meetings. There is no passwords or schedules to manage, just share your room url.
  4. You will find recorded sessions here.