Getting Started with Webex

In order to use Webex and integrate it with Brightspace, you must first request a Webex account from Memorial’s Information Technology Services (ITS).

• Go to the ITS site and follow instructions on the page.
• Once your account is created, you will get an email saying that Memorial University has invited you to Cisco Webex.
• The email will also contain a link to activate your account. Click on that link to complete the activation process.
• When the account is activated, you will be redirected to the https://mun.webex.com/ domain. This is your springboard for creating and hosting sessions.

Watch the following video to see how to obtain a Webex account

You will want to determine if your computer meets the networking requirements to participate in meetings.

• Access he Cisco Webex Network Test by clicking here.
• Follow the steps on the page.
• The Test Results page will provide a summary of your computer’s performance.

Go to mun.webex.com. Click the Sign In button in the top right corner of the page.

• Enter your @mun email address. Use your MUN Login ID (e.g. x56yz@mun.ca) and not your alias (jsmith@mun.ca).

You will now be directed to the MUN login page to enter your username and password to complete the authentication process.

Your dashboard is the page you see when you log in to the Webex portal. This is where you will be creating and launching meetings.

Some of the major functions of the dashboard are explained below.

Recordings: This is where you can find recordings of your sessions.

URL to your Personal Room: You can copy and share this link with people for ad-hoc (unscheduled) meetings. Once the recipient clicks on this link, they will have to enter their name and email address, and then will be directed to your room.

Schedule a meeting: Use this function to create meetings that will occur in the future. You can optionally enable a repeating meeting schedule. You will be asked for some information about the meeting: date/time, name, password, agendas, invitations, send email reminders as well as other options.

Start a meeting: Clicking this will take you into your Personal Room. This is useful for ad-hoc meetings. There are no passwords or schedules to manage – you only need to share your room url with the person you want to meet with.

With three simple steps, you can add a link to Webex under the Communication menu in the course navbar.

1) On your course homepage, go to Course Admin, then to Navigation & Themes.

2) Locate the Active Navbar box on the page and click on it. A dropdown menu will open. Select Course NavBar with Webex from the menu and click Apply.

3) Your course site will now update with a link to Webex. You can find it in the navbar under the Communication tab.

Video Instructions for Option 1

To add a Webex link directly to your course navbar, you first have to create a copy of an existing institutional navbar (steps 1-4 below), and then add a link to Webex to that copy (steps 5-9).

1) On your course homepage, go to Course Admin, then to Navigation & Themes.

2) Locate the Default Course Navbar on the page. Click the downward arrow next to it and select Copy. NOTE: You can copy and edit other available navbars as well; we are using the Default Course Navbar as an example.

3) A new navbar will appear on the list. This new navbar will be named Default Course NavBar – Copy (you will be able to rename it later).

4) You now need to activate your new navbar. Locate the Active Navbar box on the page and click on it. A dropdown menu will open. Select the Default Course Navbar – Copy, and click Apply.

5) You are now ready to add a Webex link to your new active navbar. To do that, locate the Default Course Navbar – Copy on the page and click on it.

6) You will be directed to a new page. (You can rename your navbar here if you wish.) To add a Webex link, click Add Links.

7) A window will pop up with a list of available links. Find Webex by scrolling down the list or by using the search box.

8) Once you find Webex, select it and click Add.

9) Click Save and Close. Your course homepage will now update with the Webex link directly in the navbar. NOTE: You can move the link to a different position in the navbar by clicking and dragging it.

Video Instructions for Option 2

1) In Course Content, go to the module where you want to add a link to Webex. In that module, click on Existing Activities and select External Learning Tools.

2) The Add Activity window will pop up. Locate Webex among the options on the list and click on it.

3) A link to Webex will now appear in the content module.

Video Instructions for Option 3

You will be asked to provide authorization to Webex to communicate with Brightspace.

• Click Authorize.
• A window will appear asking your permission to allow Webex to use your account to perform tasks within Brightspace.

• Click Accept.

Next, you will have to choose which features you want to use in your course.

• Selecting Virtual Meetings will allow you to host synchronous sessions from Brightspace.
• Selecting Office Hours will allow you to set up virtual office hours for your students.

Once you select the features, click Apply. The features should now appear just below your course navbar.

This step will allow you to sync the Brightspace time-zone settings with Webex.

Click Sync. The meetings you create will now be created in the same time zone as Brightspace.