Lecture Capture

If you wish to avail of Lecture Capture for your course, you must be assigned to teach in a room that is equipped with the technology. If the classroom assigned to you does not have Lecture Capture, you can contact your academic unit and request to be reassigned.

Below is a list of Lecture Capture enabled rooms.

St. John’s Campus

• A-1043
• A-1046
• BN-1009
• BN-2028
• BN-3007
• BN-4031
• C-2004
• ED-1014
• ED-1020
• ED-2018B
• EN-2006
• EN-2040
• EN-2043
• EN-2048
• EN-3076
• EN-4035
• IIC-2001
• J-2008
• J-3004
• J-3008
• PE-2001
• SN-2109
• HSC-2956

Grenfell Campus

• AS-2026
• WHM-340
• AS-325
• AS-378

1. You must notify your students that you are planning to record a lecture/lectures in your course. We ask that you include a notice to that effect in your course syllabus and/or in the Announcements section of your Brightspace course site. Here is a sample message you can post:

For your convenience CITL has prepared a sample PowerPoint slide with this notice, which you can download and use in your class presentations if you wish.

2. If you schedule a Lecture Capture recording on a date when students or guest speakers are presenting, you must inform them that the presentation is being recorded.

If you are assigned to teach in a room equipped with Lecture Capture, you can manage your recording schedule directly within Brightspace. Before doing so, you should do the following:

• Confirm your room allocation. The scheduling of your class recordings is directly linked to a particular room, so any changes will result in recordings not being uploaded properly. 
• Determine if your course sites need to be combined. If you are teaching multiple sections of the same course, this will need to be done in advance; if not, there will be challenges with all students being able to access the recordings. 
• Make sure all instructors who are teaching within that course/section are aware the lectures will be recorded. With the scheduling tool, you can choose which lectures are recorded during the semester, so only the teaching time of those who agreed to the use of Lecture Capture should be scheduled. 

Once you have considered these three things, you are ready to schedule your class recordings.  Please follow the steps outlined below.

Step 1: Opt in

• Log in to Brightspace.
• On the homepage, click on Instructors tile in the My Dashboard widget.
  

• Select Lecture Capture and follow the directions to begin the scheduling process. (Note: If you cannot see the Lecture Capture option, you were most likely assigned a classroom not equipped with the technology.)
  

• You must accept the terms of use agreement before scheduling your recordings.
  

Step 2: Schedule your recordings

By default, all class times listed in Banner are available for recording.

• Click on the course for which you wish to schedule Lecture Capture recordings.
  

• Review the class schedule and deselect any dates that you do not want recorded (class exams, cancellations, reading week, etc.).
  

• The selected recordings will automatically be published to the Brightspace course site.

Once you have opted in to use the service and scheduled your recordings, you will have access to the Lecture Capture Session Manager tool where you can:

• Cancel upcoming scheduled recordings.
• Schedule an upcoming recording that was either cancelled or not selected during the setup.
• Request the deletion of an already published recording.
• Request a special recording outside your regular scheduled class time (e.g., optional tutorials).
• Modify the title of the recording that is displayed to your students.
• Modify the description of the recording that is displayed to your students.

Step 1: Access the Session Manager

• Log in to Brightspace.
• On the homepage, click on the Instructors tile in My Dashboard widget.
  

• Select Lecture Capture.
• Select the course you wish to manage.

Step 2: Manage Your Sessions

The session manager tool is divided into three main sections.

Section 1

The first section is a form for requesting a recording outside your schedule class time. This form asks you to provide a Date, Start/End Times, the room and request details. This feature may be useful if you would like to record an optional evening tutorial and have it published for all students in your course.

Section 2

The second section is a guide explaining what the various colors represent as well as the actions you are able to take.

Section 3

The final section contains your recordings.

Your recordings may appear in three different formats.

• Future Recordings (Orange) – This is a scheduled upcoming recordings.  You can still cancel the recording as well as update the title/description displayed to your students.
• Recorded Sessions (Green) – The recording has already happened and has been published in Brightspace. You can request to have the recording deleted and/or update the title/description displayed to your students.
• DO NOT RECORD (Red) – You cannot scheduled this class time to be recorded.

If you would like to use Lecture Capture for a special event or program without a regularly scheduled class time in Banner, you will not be able to schedule a recording through Brightspace. Instead, please reach out to the CITL Support Centre to request a recording. Here is the information you should include in your request:

• The room you will be recording in (the room must be equipped with Lecture Capture).
• The date, start time, and end time of your recording.
• The event name.

You will be asked to accept the recording agreement below.

Timelines

• Setup Time: CITL will require 3 business days’ notice to set up the Lecture Capture system to record your session. Please consider this requirement when making your request to the CITL Support Centre.
• Processing Time: Once the event is recorded, the final video will be delivered to you within 3 business days.

• Repeat any questions asked by the audience or other persons who are away from the microphone.
• Stay within the camera’s field of vision (for example, stay behind the instructor station).
• Start the event on time
• End the event on time
• Ensure the microphone(s) is turned on and being used by all presenters.

• Lecture Capture creates a live recording of the events in a specific course. A recording created for one section/course should not be used in other sections/courses as the context may be lost for the students who were not in the course in which the recording was made.
• Recordings are published to Brightspace ONE DAY AFTER they are created. We advise that instructors inform students of this delay through the course syllabus or through communication tools in Brightspace (e.g. an announcement).
• Recordings are deleted one month after the course has ended.