{"id":8493,"date":"2020-03-13T16:47:49","date_gmt":"2020-03-13T16:47:49","guid":{"rendered":"http:\/\/blog.citl.mun.ca\/technologyresources\/?page_id=8493"},"modified":"2021-09-28T19:30:41","modified_gmt":"2021-09-28T19:30:41","slug":"creating-online-rooms-invitation-link","status":"publish","type":"page","link":"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/creating-online-rooms-invitation-link\/","title":{"rendered":"Online Rooms: Creating Invitation Link"},"content":{"rendered":"\n<p><div class='content-column one_third'><div id=\"bellows-main-online-rooms\" class=\"bellows bellows-nojs bellows-main bellows-source-menu bellows-align-left bellows-skin-vanilla bellows-type- bellows-expand-current\"><ul id=\"menu-online-rooms\" class=\"bellows-nav\" data-bellows-config=\"main\"><li id=\"menu-item-21049\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-home bellows-menu-item-has-children bellows-menu-item-21049 bellows-item-level-0\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Home<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n<ul class=\"bellows-submenu\">\n\t<li id=\"menu-item-21051\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-has-children bellows-menu-item-21051 bellows-item-level-1\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Communication<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n\t<ul class=\"bellows-submenu\">\n\t\t<li id=\"menu-item-21061\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-has-children bellows-menu-item-21061 bellows-item-level-2\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Online Rooms<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n\t\t<ul class=\"bellows-submenu\">\n\t\t\t<li id=\"menu-item-21059\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21059 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/things-to-note\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">System Features &amp; Technical Details<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21057\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21057 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/how-to-set-up-an-online-room\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Scheduling Sessions<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21131\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21131 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/online-rooms-launching\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Launching Sessions<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21065\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21065 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/creating-online-rooms-invitation-link\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Inviting Guest Speakers<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21055\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21055 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/ysu_navigation\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Navigating a Session<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21241\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21241 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/online-rooms-recordings\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Recording in Online Rooms<\/span><\/a><\/li>\n\t\t<\/ul>\n<\/li>\n\t<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul><\/div><\/div><br><div class='content-column two_third last_column'><\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Inviting Guest Speakers<\/h1>\n\n\n\n<p>When scheduling an Online Rooms session, you &#8211; the instructor &#8211; can create an invitation link to share with people outside your Brightspace course. The link can be sent to anyone you want to invite to your session, such as a guest speaker or students from another section of the same course. Follow the steps below to create and share an invitation link. <\/p>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-84930\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>Step 1: Enable &#8216;Allow external participants&#8217;<\/strong><\/h4><div id=\"ac-84930\" class=\"c-accordion__content\">\n<ul class=\"wp-block-list\"><li>In your course navbar, go to <strong>Communications <\/strong>and select <strong>Online Rooms<\/strong> from the drop-down menu. <\/li><\/ul>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png\" alt=\"\" class=\"wp-image-20835\" width=\"529\" height=\"274\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png 681w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-300x156.png 300w\" sizes=\"auto, (max-width: 529px) 100vw, 529px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>You will be taken to the <strong>Meetings <\/strong>page. <ul><li>If you are <a href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-how-tos\/communication\/online-roomsvideo-assignments\/how-to-set-up-an-online-room\/\">scheduling a new session<\/a>, click the <strong>pink circle<\/strong> in the bottom right corner of the screen to open the <strong>Schedule Meeting<\/strong> window. <\/li><li>If you want to modify a previously scheduled session, locate it on the page and click the<strong> 3-dot icon<\/strong> to the right of the meeting name (under <strong>Actions<\/strong>). Select <strong>Edit <\/strong>from the drop-down menu.  <\/li><\/ul><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite2-1024x323.png\" alt=\"\" class=\"wp-image-21183\" width=\"772\" height=\"244\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite2-1024x323.png 1024w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite2-300x94.png 300w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite2-768x242.png 768w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite2.png 1035w\" sizes=\"auto, (max-width: 772px) 100vw, 772px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>A <strong>Schedule Meeting<\/strong> window will open. Scroll down and select <strong>Allow external participants<\/strong>.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite.png\" alt=\"\" class=\"wp-image-21181\" width=\"379\" height=\"425\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite.png 514w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite-267x300.png 267w\" sizes=\"auto, (max-width: 379px) 100vw, 379px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Click <strong>Save<\/strong>.<\/li><\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-84931\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>Step 2: Retrieve the External Link<\/strong><\/h4><div id=\"ac-84931\" class=\"c-accordion__content\">\n<ol class=\"wp-block-list\"><li>On the <strong>Active Meetings<\/strong> page, select the<strong> 3 dots<\/strong> to the right of the room you just created and select <strong>Copy External Link<\/strong>. This will copy the link to your clipboard.<\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite3.png\" alt=\"\" class=\"wp-image-21191\" width=\"781\" height=\"263\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite3.png 859w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite3-300x101.png 300w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-invite3-768x258.png 768w\" sizes=\"auto, (max-width: 781px) 100vw, 781px\" \/><figcaption> <\/figcaption><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"2\"><li>The other place where you can find the invite link is the <strong>Meeting Lobby<\/strong> page. To access it, <a href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/online-rooms-launching\/\">launch your session<\/a>. The <strong>Meeting Lobby<\/strong> page will open. Click <strong>Copy External Invite Link<\/strong>. This will copy the link to your clipboard.<\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-lobby-page2.png\" alt=\"\" class=\"wp-image-21193\" width=\"469\" height=\"311\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-lobby-page2.png 690w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-lobby-page2-300x199.png 300w\" sizes=\"auto, (max-width: 469px) 100vw, 469px\" \/><\/figure><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-84936\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>Step 3: Share the Link<\/strong><\/h4><div id=\"ac-84936\" class=\"c-accordion__content\">\n<p>Paste the link you have just copied and email it to the individuals whom you want to invite to your session. When the invitees click on the link, they will go to the <strong>Meeting Lobby<\/strong> page. After they click <strong>Join<\/strong>, they will be asked to enter their first and last name, and they will join the Online Rooms session.<\/p>\n<\/div><\/div><\/div><div class='clear_column'><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":179,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-8493","page","type-page","status-publish"],"featured_image_src":null,"_links":{"self":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/8493","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/comments?post=8493"}],"version-history":[{"count":15,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/8493\/revisions"}],"predecessor-version":[{"id":21205,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/8493\/revisions\/21205"}],"up":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/179"}],"wp:attachment":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/media?parent=8493"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/categories?post=8493"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/tags?post=8493"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}