{"id":1203,"date":"2017-08-21T12:36:42","date_gmt":"2017-08-21T12:36:42","guid":{"rendered":"http:\/\/blog.citl.mun.ca\/technologyresources\/?page_id=1203"},"modified":"2022-04-11T14:28:10","modified_gmt":"2022-04-11T14:28:10","slug":"how-to-set-up-an-online-room","status":"publish","type":"page","link":"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/how-to-set-up-an-online-room\/","title":{"rendered":"Setting up Online Rooms Sessions"},"content":{"rendered":"\n<p><div class='content-column one_third'><div id=\"bellows-main-online-rooms\" class=\"bellows bellows-nojs bellows-main bellows-source-menu bellows-align-left bellows-skin-vanilla bellows-type- bellows-expand-current\"><ul id=\"menu-online-rooms\" class=\"bellows-nav\" data-bellows-config=\"main\"><li id=\"menu-item-21049\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-home bellows-menu-item-has-children bellows-menu-item-21049 bellows-item-level-0\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Home<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n<ul class=\"bellows-submenu\">\n\t<li id=\"menu-item-21051\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-has-children bellows-menu-item-21051 bellows-item-level-1\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Communication<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n\t<ul class=\"bellows-submenu\">\n\t\t<li id=\"menu-item-21061\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-has-children bellows-menu-item-21061 bellows-item-level-2\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Online Rooms<\/span><button class=\"bellows-subtoggle\" aria-label=\"Toggle Submenu\"><i class=\"bellows-subtoggle-icon-expand fa fa-chevron-down\"><\/i><i class=\"bellows-subtoggle-icon-collapse fa fa-chevron-up\"><\/i><\/button><\/a>\n\t\t<ul class=\"bellows-submenu\">\n\t\t\t<li id=\"menu-item-21059\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21059 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/things-to-note\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">System Features &amp; Technical Details<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21057\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21057 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/how-to-set-up-an-online-room\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Scheduling Sessions<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21131\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21131 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/online-rooms-launching\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Launching Sessions<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21065\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21065 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/creating-online-rooms-invitation-link\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Inviting Guest Speakers<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21055\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21055 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/brightspace-guides\/communication\/online-roomsvideo-assignments\/ysu_navigation\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Navigating a Session<\/span><\/a><\/li>\n\t\t\t<li id=\"menu-item-21241\" class=\"bellows-menu-item bellows-menu-item-type-post_type bellows-menu-item-object-page bellows-menu-item-21241 bellows-item-level-3\"><a  href=\"https:\/\/blog.citl.mun.ca\/technologyresources\/online-rooms-recordings\/\" class=\"bellows-target\"><span class=\"bellows-target-title bellows-target-text\">Recording in Online Rooms<\/span><\/a><\/li>\n\t\t<\/ul>\n<\/li>\n\t<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul><\/div><\/div><br><div class='content-column two_third last_column'><h1 class=\"wp-block-heading\">Scheduling Online Rooms Sessions<\/h1>\n\n\n\n<p>You can use Online Rooms to schedule synchronous meetings with individual students, select groups of students, or all students in your course. You can also use Online Rooms to record lectures with no students present in the session and later post the recordings to your course site. Click on the menu items below for details on how to schedule your sessions.<\/p>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-12030\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>&gt; Things to Note About Scheduling<\/strong> <\/h4><div id=\"ac-12030\" class=\"c-accordion__content\">\n<p>There are a few things to keep in mind when scheduling Online Rooms sessions:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Give students sufficient notice. <\/strong>To ensure students can attend, you should schedule your sessions with as much advance notice as possible (at least 24 hours). <\/li><li><strong>Students cannot join a session before the scheduled start time. <\/strong>As an instructor, you can enter your Online Rooms sessions 10 minutes before the scheduled start time. Students, however, cannot enter until the exact start time. If you would like to allows students to join early (e.g., to troubleshoot for potential technical issues), select an earlier start time when scheduling your Online Rooms sessions. For example, for a 9:00 am class, select 8:30 am as the session start time. <\/li><li><strong>The session closes at the scheduled end time. <\/strong>The duration you set for your Online Rooms session is the maximum amount of time you will have in that session. When the time runs out, the session will close automatically. Thus, it is recommended that you schedule Online Rooms sessions to be longer than the actual allocated class time. <\/li><li><strong>Pay close attention to time zones.<\/strong> Since Online Rooms is an add-on to Brightspace, time settings may not always be synced between the two systems. If you are in a different time zone than your students, double-check if the time of the Online Rooms sessions you have scheduled is correct. Issues with the system autocorrecting the time to match the instructor&#8217;s time zone have been reported. <\/li><\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-12031\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>> Scheduling Classes<\/strong><\/h4><div id=\"ac-12031\" class=\"c-accordion__content\">\n<p>To schedule a class or a series of classes using Online Rooms, follow the steps below.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>On your course homepage, click <strong>Communication <\/strong>in the navigation bar.<\/li><li>Select <strong>Online Rooms<\/strong> from the drop-down menu.<\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png\" alt=\"\" class=\"wp-image-20835\" width=\"556\" height=\"288\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png 681w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-300x156.png 300w\" sizes=\"auto, (max-width: 556px) 100vw, 556px\" \/><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\"><li>On the <strong>Meetings<\/strong> page that opens, click on the <strong>pink circle<\/strong> in the bottom right corner of the screen. <\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-medium is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-300x113.png\" alt=\"\" class=\"wp-image-21103\" width=\"563\" height=\"212\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-300x113.png 300w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-1024x385.png 1024w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-768x289.png 768w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-1536x578.png 1536w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-2048x770.png 2048w\" sizes=\"auto, (max-width: 563px) 100vw, 563px\" \/><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\"><li>In the <strong>Schedule Meeting<\/strong> window that opens, enter the following information:<\/li><\/ol>\n\n\n\n<ul class=\"wp-block-list\" start=\"4\"><li>Name of the meeting.<\/li><li>Date and time of the meeting. <\/li><li>The maximum duration of the meeting (<strong>NOTE: <\/strong>When the time set here runs out, your session will close automatically with no option to extend it.) <\/li><li>How many weekly meetings will take place, if applicable.<\/li><li>Whether or not the meeting will be recorded (<strong>NOTE:<\/strong> Alternatively, you can click the <strong>Record <\/strong>button in the session after launching it).<\/li><li>Whether you wish to invite external participants to the meeting (e.g., a guest speaker). <\/li><li>Leave <strong><em>Invite entire class<\/em> <\/strong>selected, and the information about the session can be transferred to the course calendar. <\/li><li>Click <strong>Save<\/strong>.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"301\" height=\"453\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-1.png\" alt=\"\" class=\"wp-image-25313\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-1.png 301w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-1-199x300.png 199w\" sizes=\"auto, (max-width: 301px) 100vw, 301px\" \/><figcaption>Scheduling a class in Online Rooms<\/figcaption><\/figure><\/div>\n\n\n\n<p class=\"has-background\" style=\"background-color:#d9f0fe\"><strong>NOTE: <\/strong>The <strong><em>Publish recorded meeting<\/em><\/strong> setting is selected by default, and we do not recommend changing it. If you unselect this option but choose to record the session, the recording file that generates will not be usable.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-pb-accordion-item c-accordion__item js-accordion-item no-js\" data-initially-open=\"false\" data-click-to-close=\"true\" data-auto-close=\"true\" data-scroll=\"false\" data-scroll-offset=\"0\"><h4 id=\"at-12032\" class=\"c-accordion__title js-accordion-controller\" role=\"button\"><strong>> Scheduling Individual or Small-Group Meetings<\/strong><\/h4><div id=\"ac-12032\" class=\"c-accordion__content\">\n<p>If you want to use Online Rooms to hold office hours or consultations for individual or select groups of students, follow the steps below. <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>On your course homepage, click <strong>Communication <\/strong>in the navigation bar.<\/li><li>Select <strong>Online Rooms<\/strong> from the drop-down menu.<\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png\" alt=\"\" class=\"wp-image-20835\" width=\"556\" height=\"288\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms.png 681w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-300x156.png 300w\" sizes=\"auto, (max-width: 556px) 100vw, 556px\" \/><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\"><li>On the <strong>Meetings<\/strong> page that opens, click the <strong>pink circle<\/strong> in the bottom right corner of the screen. <\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-medium is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-300x113.png\" alt=\"\" class=\"wp-image-21103\" width=\"563\" height=\"212\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-300x113.png 300w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-1024x385.png 1024w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-768x289.png 768w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-1536x578.png 1536w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule1-2048x770.png 2048w\" sizes=\"auto, (max-width: 563px) 100vw, 563px\" \/><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\"><li>In the <strong>Schedule Meeting<\/strong> window that opens, enter the following information.<\/li><\/ol>\n\n\n\n<ul class=\"wp-block-list\" start=\"4\"><li>Name of the meeting.<\/li><li>Date and time of the meeting. Alternatively, you can choose &#8216;<strong>Now <\/strong>as the start time if you are ready to launch the meeting right away. <\/li><\/ul>\n\n\n\n<p class=\"has-background\" style=\"background-color:#d9f0fe\"><strong>NOTE: <\/strong>Settings for future meetings can be edited at a later time, but &#8216;Now&#8217; meetings cannot be edited. <\/p>\n\n\n\n<ul class=\"wp-block-list\" start=\"4\"><li>Maximum duration of the meeting (<strong>NOTE: <\/strong>When the time is up, the session will close automatically with no option to extend it.) <\/li><li>How frequently you want the meeting to repeat, if applicable.<\/li><li>Whether or not the meeting will be recorded (<strong>NOTE:<\/strong> Alternatively, you can click the <strong>Record <\/strong>button in the session after launching it).<\/li><li>Whether you want to invite external participants to the meeting (e.g., a guest speaker). <\/li><li>Unselect <strong><em>Invite entire class<\/em><\/strong> (otherwise, the whole class will have access to the meeting link through the course calendar). <\/li><li>Click <strong>Save<\/strong>.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"299\" height=\"415\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-2.png\" alt=\"\" class=\"wp-image-25315\" srcset=\"https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-2.png 299w, https:\/\/blog.citl.mun.ca\/technologyresources\/files\/2022\/04\/online-rooms-2-216x300.png 216w\" sizes=\"auto, (max-width: 299px) 100vw, 299px\" \/><figcaption>Scheduling an individual meeting in Online Rooms<\/figcaption><\/figure><\/div>\n\n\n\n<ol class=\"wp-block-list\" start=\"5\"><li>You now need to invite participants to the meeting.  <ul><li>Go to your list of<strong> Active Meetings<\/strong> and locate the session you have previously scheduled. <\/li><li>Click on the 3-dot icon to the right of the session title (under <strong>Actions<\/strong>).<\/li><li>Your classlist will open. Select the student(s) you want to invite to the meeting and they will receive a meeting link through their Brightspace email. <\/li><\/ul><\/li><\/ol>\n\n\n\n<div class=\"wp-block-image is-style-default border\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blog.citl.mun.ca\/technologyresources\/files\/2021\/09\/online-rooms-schedule5-1024x387.png\" alt=\"\" class=\"wp-image-21147\" width=\"677\" height=\"254\"\/><figcaption>Inviting select students to a meeting in Online Rooms<\/figcaption><\/figure><\/div>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Video Instructions<\/h2>\n\n\n\n<script type=\"text\/javascript\" src=\"https:\/\/cdn.jwplayer.com\/libraries\/vxy9Cc41.js\"><\/script>\n    <script type=\"text\/javascript\" src=\"https:\/\/streaming.citl.mun.ca\/citl_streaming.js\"><\/script>\n\n<!-- Begin Video -->\n<div class=\"video-wrapper\" id=\"scheduling_your_session\">Loading the player&#8230;<\/div>\n<script type=\"text\/javascript\">\nvar playerInstance = jwplayer(\"scheduling_your_session\");\nplayerInstance.setup({\n\t\t\n\tplaylist: [{\n\t\timage: \"https:\/\/streaming.citl.mun.ca\/thumbnails\/default.png\",\n\t\tsources: [{\n\t\t\tfile: \"https:\/\/streaming.citl.mun.ca\/videos\/online_rooms_tutorials_2020\/scheduling_your_session\/scheduling_your_session.m3u8\"\n\t\t},{\n\t\t\tfile: \"https:\/\/streaming.citl.mun.ca\/videos\/online_rooms_tutorials_2020\/scheduling_your_session\/scheduling_your_session.mp4\"\n\t\t}],\n\t\t\t\t\n\t}],\n\t\twidth: \"100%\",\n        aspectratio: \"16:9\",\n\t\ttitle: 'Title: scheduling_your_session',    \n\t\tdescription: ''\n});\n<\/script>\n<!-- End Video -->\n\n\n\n<p><\/p>\n\n\n\n<p>For additional information about Online Rooms, please visit <a rel=\"noreferrer noopener\" href=\"https:\/\/bongolearn.zendesk.com\/hc\/en-us\/articles\/360005154054\" target=\"_blank\">this resource<\/a> by Bongo. <\/p><\/div><div class='clear_column'><\/div><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":132,"featured_media":0,"parent":179,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-1203","page","type-page","status-publish"],"featured_image_src":null,"_links":{"self":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/1203","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/users\/132"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/comments?post=1203"}],"version-history":[{"count":43,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/1203\/revisions"}],"predecessor-version":[{"id":25321,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/1203\/revisions\/25321"}],"up":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/pages\/179"}],"wp:attachment":[{"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/media?parent=1203"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/categories?post=1203"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/technologyresources\/wp-json\/wp\/v2\/tags?post=1203"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}