The following guides will show you how to quickly do some of the more common tasks in an Online Rooms session. You may also wish to visit the YouSeeU support page for more information.
- Upload a Presentation
- Using the Whiteboard
- Upload a File
- Create a Poll
- Monitor Participants
- Share Desktop
- Create Breakout Rooms
Uploading a Presentation
- Click the Actions button to add a presentation (PDF, Word, or PowerPoint)
- Select Upload a presentation
- Select Click Here (or drop file) for uploading
- Choose your presentation file from your computer
- Click Upload
Once uploaded, select Show under the Actions tab to be taken back to the main room page.
To switch back and forth between your uploaded presentations and the whiteboard, just click the Show button.
Using the Whiteboard
The Online Rooms whiteboard comes pre-loaded with 10 bank slides by default. You can navigate through the slides by using the arrows directly below the whiteboard.
Drawing on the Whiteboard
If you would like to ‘draw’ on the whiteboard (either with blank slides or your own slides), click the Enable Drawing button at the bottom of the screen. This will open up a selection of annotation tools.
A descriptor of each tool corresponds to the numbers in the image below
1. Adjust size of whiteboard
2. Free draw with pen
3. Create a square
4. Create a circle
5. Create a Triangle
6. Draw a line
7. Add text
8. Clear white board
9. Undo a draw or create (does not undo clear)
10. Adjust size (whiteboard, lines, ink)
Upload a File to Public Chat Area
To upload a file such as a Word document or a PDF to distribute to the whole session, click on Public Chat in the Participants bar on the left of your Online Rooms screen. There, you’ll see the Upload File link.
To access the Participants bar, you just need to click the “people” icon (next to the webcam icon).
If you just wanted to share a link, you can paste it in the Public Chat area.
Create a Poll
- To start a poll question, click the Actions button at the bottom of the screen and select Initiate a poll.
- From the polling menu, choose the poll type you wish to use.
- You may either ask the poll question in the session, or have the question already placed on a slide beforehand.
- Wait for participants to answer.
- Publish the poll
Monitor Participants Status
Participants can ‘raise their hands’ or share status related to their understanding of the presentation by clicking the Status button below the presentation space.
As an instructor, you will see the status displayed in the Participants pullout, in the circle to the left of the user’s name. As the Instructor and moderator of the Online Rooms session, clicking on a participant’s name opens a popout menu. Here you are able to open a private chat, clear the participant’s status, make the participant the presenter, and kick the participant out of the session.
NOTE: If you plan on using the “Share Desktop” feature of Online Rooms, you must use Firefox browser. Click here to install the latest version of Firefox.
One of the many features of Online Rooms is the ability to share your screen with participants. This feature is currently only available in the Firefox browser as it requires Java.
- In the Online Room, ensure you have the PresenterIf you are not the meeting moderator you will need to ask them to give you the Presenter role.
- Once you are the presenter you will see a button in the top left hand corner of the screen with an image of a screen on it. This is the screen share button.
- Click the screen share button, and a message box will appear that the bottom of the screen. This message box will give steps to allow you to share your screen. When you see this screen you will need to select whether you want to share your full screen or just a region of it.
- Allow Java permission to run on your computer. This can be seen at the top of the screen. You will see a plugin icon appear in your address bar. Typically it will be flashing red, unless you have allowed Java before. We recommend that you select “Allow and Remember“.
- A Desktop Share applet will appear. Click RUN to allow Java to install.
- Your screen will be shared and visible to members of your group. You are able to minimize the Desktop Sharing screen in the bottom left corner of the meeting space.
- To end the screen sharing, you can close the Desktop Sharing screen or click the screen sharing button at the top of the screen.
Create Breakout Rooms
During the duration of your session, there may be instances where you’d like to have students go off into designated groups to discuss a topic or prepare a presentation, as a group. After the allotted time, they will return to the main room to share. Note: This feature is only available for instructor-scheduled meetings.
Setting up Breakout Rooms
- Click the Actions button and select Create breakout rooms
Note that the numbers in the diagram below correspond to the numbered item descriptions
- Enter the number of Breakout Rooms required
- Set the time limit.
- Drag and drop the names from the “Not Assigned” box to assign participants to the various rooms.
- Click the Create button when the Breakout Rooms are ready to be launched.
Monitoring and Joining Breakout Rooms
After Breakout Rooms have launched, participants receive an invitation to join their assigned Breakout Room and are disconnected from the audio in the main session.
An Instructor can monitor Breakout Rooms from the main session by clicking on the Actions button and selecting Show breakout rooms.
All Breakout Rooms can be closed at any time by selecting Close all breakout rooms.
In the event that a participant arrives in the Virtual Classroom session after Breakout Rooms have been created, click the Invite to breakout rooms button to add the participant to a room.
Instructors can monitor duration and join a Breakout Room after selecting Show breakout rooms and clicking the Enter room button next to the number of the room.