{"id":22877,"date":"2026-08-17T08:46:29","date_gmt":"2026-08-17T12:16:29","guid":{"rendered":"https:\/\/blog.citl.mun.ca\/instructionalresources\/?p=22877"},"modified":"2026-08-17T08:50:14","modified_gmt":"2026-08-17T12:20:14","slug":"guidelines-for-detecting-and-reporting-unauthorized-use-of-genai-in-student-work","status":"publish","type":"post","link":"https:\/\/blog.citl.mun.ca\/instructionalresources\/guidelines-for-detecting-and-reporting-unauthorized-use-of-genai-in-student-work\/","title":{"rendered":"Guidelines for Detecting and Reporting Unauthorized use of GenAI in Student Work\u00a0"},"content":{"rendered":"<p>This resource provides guidance around the procedures and responsibilities for instructors&nbsp;in\u202fidentifying\u202fand addressing potential AI-related academic offences, in alignment with Memorial\u2019s broader Academic Misconduct Regulations.\u202f&nbsp;<\/p>\n<h2 class=\"wp-block-heading\">What is unauthorized use?&nbsp;<\/h2>\n<p>Unauthorized use is any use of&nbsp;GenAI&nbsp;that does not align with the expectations&nbsp;an instructor&nbsp;establishes&nbsp;in their&nbsp;course, specific&nbsp;assessment&nbsp;and\/or course activity.&nbsp;It is&nbsp;the&nbsp;responsibility&nbsp;of the instructor to&nbsp;clarify&nbsp;these&nbsp;expectations in&nbsp;the&nbsp;course&nbsp;syllabus and&nbsp;in other relevant&nbsp;instructions&nbsp;they provide.&nbsp;These expectations should also make transparent&nbsp;approaches&nbsp;that are&nbsp;considered&nbsp;for&nbsp;detecting&nbsp;unauthorized use&nbsp;(i.e.&nbsp;use of detection tools).&nbsp;&nbsp;<\/p>\n<h3 class=\"wp-block-heading\">Clarity in Course Expectations:\u202f&nbsp;<\/h3>\n<ul class=\"wp-block-list\">\n<li>Communicate clearly in your syllabi\u202f(see\u202f<a href=\"https:\/\/www.mun.ca\/university-calendar\/university-regulations-undergraduate\/6\/7\/#6.7.2\" target=\"_blank\" rel=\"noreferrer noopener\">6.7.2 Course Syllabus<\/a>\u202fand\u202f<a href=\"https:\/\/blog.citl.mun.ca\/instructionalresources\/generative-artificial-intelligence-syllabus-statements\/\" data-type=\"post\" data-id=\"15035\">Generative Artificial Intelligence Syllabus Statements<\/a>), assignment descriptions, or class discussions.\u202f&nbsp;<\/li>\n<li>Indicate whether AI tools are\u202fpermitted\u202for prohibited.&nbsp;If\u202fpermitted, note&nbsp;the extent of acceptable use (e.g.,\u202fidea generation vs. content creation).&nbsp;&nbsp;&nbsp;<\/li>\n<li>Share resources on how to properly cite AI-generated content, with recommended formats (e.g.,&nbsp;\u202f<a href=\"https:\/\/www.library.mun.ca\/researchtools\/guides\/integrity\/ai\/\" target=\"_blank\" rel=\"noreferrer noopener\">AI: Citation, attribution, acknowledgement<\/a>).\u202f&nbsp;<br>\u202f&nbsp;<\/li>\n<\/ul>\n<h3 class=\"wp-block-heading\">Transparency in Detection Methods:\u202f&nbsp;<\/h3>\n<ul class=\"wp-block-list\">\n<li>As per&nbsp;<a href=\"https:\/\/www.mun.ca\/senate\/media\/production\/memorial\/administrative\/senate\/media-library\/reports\/Statement%20on%20Generative%20AI.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Memorial\u2019s Statement on Generative AI<\/a>, the use of&nbsp;GenAI&nbsp;detection tools\u202fis not recommended.\u202f&nbsp;<\/li>\n<li>If you choose to use AI-detection software to&nbsp;identify&nbsp;suspected inappropriate use, students must be informed about its use&nbsp;and&nbsp;must be given the\u202fopportunity to opt out.\u202f&nbsp;<\/li>\n<li>The limitations of the tools should be acknowledged,&nbsp;as detectors are not\u202fconclusive\u202fevidence&nbsp;but\u202fcan support a broader investigation.\u202f&nbsp;<\/li>\n<li>Any\u202fsuch\u202fuse must be\u202fconsistent with\u202fother university policies\u202f(e.g.,&nbsp;<a href=\"https:\/\/www.mun.ca\/policy\/browse-or-search\/browse-policies\/university-policy\/?policy=228\" target=\"_blank\" rel=\"noreferrer noopener\">Privacy<\/a>\u202fand\u202f<a href=\"https:\/\/www.mun.ca\/policy\/browse-or-search\/browse-policies\/university-policy\/?policy=801\" target=\"_blank\" rel=\"noreferrer noopener\">Electronic Data Security<\/a>), which do not\u202fpermit\u202fsharing student information with unauthorized outside agencies.\u202f&nbsp;<\/li>\n<\/ul>\n<p><section class='notebox'><aside><\/p>\n<p>Additional Resource:&nbsp;&nbsp;<a href=\"https:\/\/blog.citl.mun.ca\/instructionalresources\/issues-with-genai-detection\/\" data-type=\"post\" data-id=\"22871\">Issues with GenAI Detection<\/a><\/p>\n<p><\/aside><\/section><\/p>\n<h2 class=\"wp-block-heading\">Reporting and Adjudication\u202f&nbsp;<\/h2>\n<p>Before&nbsp;submitting&nbsp;a report of academic misconduct, instructors\u202fshould\u202freview the&nbsp;appropriate official&nbsp;procedure:&nbsp;&nbsp;&nbsp;<\/p>\n<ul class=\"wp-block-list\">\n<li>For&nbsp;Undergraduate&nbsp;students:&nbsp;<a href=\"https:\/\/www.mun.ca\/university-calendar\/university-regulations-undergraduate\/6\/12\/#6.12.3\" target=\"_blank\" rel=\"noreferrer noopener\">6.12.3 General Procedure<\/a>\u202f&nbsp;<\/li>\n<li>For&nbsp;Graduate&nbsp;Students:&nbsp;<a href=\"https:\/\/www.mun.ca\/university-calendar\/school-of-graduate-studies\/school-of-graduate-studies\/4\/12\/#4.12.3\" target=\"_blank\" rel=\"noreferrer noopener\">4.12.3 General Procedure<\/a>&nbsp;<\/li>\n<\/ul>\n<p><section class='notebox'><aside><\/p>\n<p><strong>Note:<\/strong>&nbsp;<\/p>\n<p>In the case of minor offences, there should be an attempt to\u202fresolve the allegations\u202fat the instructor level.&nbsp;&nbsp;&nbsp;<\/p>\n<p><\/aside><\/section><\/p>\n<p>Once sufficient evidence is gathered&nbsp;and&nbsp;an\u202finitial\u202fdiscussion with the student has taken place&nbsp;(if applicable), you may choose to bring forward a case for adjudication.&nbsp;The adjudication process will be consistent with&nbsp;<a href=\"https:\/\/www.mun.ca\/regoff\/calendar\/sectionNo=REGS-0748\" target=\"_blank\" rel=\"noreferrer noopener\">Memorial University Academic Misconduct Procedures<\/a>.&nbsp;<\/p>\n<h3 class=\"wp-block-heading\">Evidence of AI Use\u202f&nbsp;<\/h3>\n<p>As part&nbsp;of the reporting process,&nbsp;instructors&nbsp;will need to provide&nbsp;strong&nbsp;evidence&nbsp;to support\u202fa report&nbsp;of academic misconduct.&nbsp;&nbsp;<\/p>\n<p>One of the strongest forms of evidence of unauthorized AI use would be the student&#8217;s inability to explain or reproduce&nbsp;submitted&nbsp;works upon request. Meeting with that student (in person if possible) and asking questions about specific parts of the work can yield valuable insights into whether they completed that work on their own.&nbsp;&nbsp;&nbsp;<\/p>\n<h4 class=\"wp-block-heading\"><em>Other examples of&nbsp;possible evidence:<\/em>&nbsp;<\/h4>\n<ul class=\"wp-block-list\">\n<li>Identification of fabricated references\/quotations\/other data in the work.&nbsp;<\/li>\n<li>AI detector results (as supporting, not sole evidence).\u202f&nbsp;<\/li>\n<li>Demonstrated inconsistencies in student work (i.e.&nbsp;comparison of other submitted works) \/&nbsp;Lack of alignment with past performance.\u202f&nbsp;<\/li>\n<li>Use\u202fof\u202fmore\u202fcommon words\/phrasing\u202for\u202fbland expressions or&nbsp;inappropriate\/unnecessary verbosity.\u202f&nbsp;<\/li>\n<li>Absence of specific information students\u202fwere required\u202fto include (e.g.\u202fkey references; reference to in-class discussions).\u202f&nbsp;<\/li>\n<\/ul>\n<p>Additional&nbsp;resources are available to help you when&nbsp;<a href=\"https:\/\/blog.citl.mun.ca\/instructionalresources\/recognizing-possible-use-of-generative-ai\/\" data-type=\"post\" data-id=\"22563\">Recognizing Possible Use of Generative AI<\/a>.&nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This resource provides guidance around the procedures and responsibilities for instructors&nbsp;in\u202fidentifying\u202fand addressing potential AI-related academic offences, in alignment with Memorial\u2019s broader Academic Misconduct Regulations.\u202f&nbsp; What is unauthorized use?&nbsp; Unauthorized use is any use of&nbsp;GenAI&nbsp;that does not align with the expectations&nbsp;an instructor&nbsp;establishes&nbsp;in their&nbsp;course, specific&nbsp;assessment&nbsp;and\/or course activity.&nbsp;It is&nbsp;the&nbsp;responsibility&nbsp;of the instructor to&nbsp;clarify&nbsp;these&nbsp;expectations in&nbsp;the&nbsp;course&nbsp;syllabus and&nbsp;in other relevant&nbsp;instructions&nbsp;they provide.&nbsp;These expectations [&hellip;]<\/p>\n","protected":false},"author":255,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[225],"tags":[241,429,259,431,75,245,73],"collection":[],"class_list":["post-22877","post","type-post","status-publish","format-standard","hentry","category-generative-ai","tag-academic-integrity","tag-academic-misconduct","tag-ai","tag-ai-detection","tag-course-syllabus","tag-regulations","tag-syllabus"],"featured_image_src":null,"author_info":{"display_name":"simon","author_link":"https:\/\/blog.citl.mun.ca\/instructionalresources\/author\/simon\/"},"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p7y0Lp-5WZ","jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/posts\/22877","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/users\/255"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/comments?post=22877"}],"version-history":[{"count":4,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/posts\/22877\/revisions"}],"predecessor-version":[{"id":22889,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/posts\/22877\/revisions\/22889"}],"wp:attachment":[{"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/media?parent=22877"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/categories?post=22877"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/tags?post=22877"},{"taxonomy":"collection","embeddable":true,"href":"https:\/\/blog.citl.mun.ca\/instructionalresources\/wp-json\/wp\/v2\/collection?post=22877"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}